NATSIC-AS
Board meeting minutes and action record

Organisation and registration number: [details]
Meeting date, time, time zone and place: [details]
Chair and minute taker: [names]
Notice and agenda reference: [attach issued versions]
Present, apologies and permitted attendees: [names and roles]
Meeting opened and closed: [times]

Authority and quorum
Applicable Act, rule book and meeting rule: [details]
Quorum required and present: [verified calculation]
Any quorum change during an item: [time, reason and response]

Interests and participation
For each relevant item, record the declared interest, management decision, authority for that decision, restrictions on papers, departure and return times, participation in discussion and voting, and resulting quorum. A relationship alone is not a finding of misconduct.

Item record
Item number and subject: [details]
Purpose: [information / discussion / decision]
Papers considered: [document IDs and dates]
Material issues and alternatives discussed: [fair summary]
Unresolved facts or further information required: [details]
Resolution proposed: [exact wording]
Proposer and seconder, if required: [names]
Vote and result: [numbers, abstentions and eligibility issues]
Reasons for decision: [accurate summary]
Action, responsible person and due date: [details]

Where an investigation or complaint is discussed, distinguish the allegation, evidence, response and any authorised finding. Keep unnecessary health, employment and restricted cultural detail out of general circulation. Record where the controlled material is retained.

Next meeting: [details]
Recording and signing requirements checked by: [name and date]
Minute-book entry deadline and completion: [verified date / actual date]
Chair review, corrections and signature: [record]
Action register review date: [date]

Before use
Replace every bracketed field and remove instructions before using a document. Identify the entity, state or territory, governing Act, current registered rule book or constitution and any applicable policy first. A NSW or NT land council is not automatically a CATSI corporation. A PBC or RNTBC must separately consider native title consultation and consent requirements; an ordinary board or member vote does not necessarily satisfy them. Check notice, eligibility, quorum, voting, recording, lodgment and review requirements for the particular matter. These are advocacy preparation resources, not legal advice, legal services or a guarantee of compliance.

Source and use information
Informed by ORIC minutes and conflict-of-interest guidance. Source material © Commonwealth of Australia 2018, 2025 and 2026, CC BY 4.0. Rewritten and expanded by NATSIC-AS. Not an ORIC form or endorsed by ORIC.
https://www.oric.gov.au/for-corporations/meetings/minutes-meetings
https://www.oric.gov.au/for-corporations/decision-making/conflict-interest/managing-conflict-interest
Licence: https://creativecommons.org/licenses/by/4.0/
NATSIC-AS provides advocacy, not legal advice or legal services. Check applicable requirements and deadlines before use.