NATSIC-AS
Conflict of interest policy planning template

Organisation: [name]
Policy owner, approving body and authority: [details]
Act, rule book and other requirements checked: [references]
Adopted date, version and review date: [details]

Purpose and scope
This policy supports decisions made for [organisation's purposes] through timely disclosure and proper management of relevant interests. It applies to [specified roles]. It supplements, and does not displace, governing law or the rule book.

Disclosure procedure
Specify when and how a person declares a relevant interest, who receives it, who maintains the register and how changes are recorded. Address declarations before papers are circulated, at meetings and when a new connection becomes apparent.

Assessment and management
Identify the unconflicted person or body with authority to decide the management response. Record the interest, its connection to the particular matter and the applicable rule. Specify lawful restrictions on access to papers, informal discussion, meeting participation and voting. Check quorum and substitute authority. Record departures, returns, reasons and decisions.

Gifts and related-party matters
Set an organisation-specific process for gifts, hospitality, recruitment and contracts involving connected people. Identify approval requirements under the applicable law and rule book. Do not invent a monetary threshold or treat disclosure alone as permission for a financial benefit.

Fair response to a concern
Identify how a potential breach is raised, assessed and answered, who investigates and who decides. Any response must be within actual authority and follow applicable fairness requirements. This policy does not itself create a power to dismiss staff or remove a director or member.

Records and implementation
Specify the register custodian, lawful access, confidentiality, training, periodic review and reporting to the authorised body. Consult about cultural and language accessibility without assuming that a relationship necessarily prevents a fair decision.

Adoption record
Resolution and meeting reference: [details]
Implementation owner and review date: [details]

Before use
Replace every bracketed field and remove instructions before using a document. Identify the entity, state or territory, governing Act, current registered rule book or constitution and any applicable policy first. A NSW or NT land council is not automatically a CATSI corporation. A PBC or RNTBC must separately consider native title consultation and consent requirements; an ordinary board or member vote does not necessarily satisfy them. Check notice, eligibility, quorum, voting, recording, lodgment and review requirements for the particular matter. These are advocacy preparation resources, not legal advice, legal services or a guarantee of compliance.

Source and use information
Informed by ORIC conflict-of-interest guidance and template catalogue. Source material © Commonwealth of Australia 2024 and 2026, CC BY 4.0. Rewritten and expanded by NATSIC-AS. Not an ORIC form or endorsed by ORIC.
https://www.oric.gov.au/for-corporations/decision-making/conflict-interest/managing-conflict-interest
Licence: https://creativecommons.org/licenses/by/4.0/
NATSIC-AS provides advocacy, not legal advice or legal services. Check applicable requirements and deadlines before use.