NATSIC-AS
Governance meeting notice and agenda

Organisation: [full name and registration number]
Meeting type: [directors / general / annual general / other]
Governing framework and rule book version: [identify]
Issued under the authority of: [person, resolution or delegation]

Notice to recipients
You are invited to attend the [meeting type] of [organisation] on [date] at [time and time zone], at [venue / permitted electronic access details].

The business to be considered is set out below. Please contact [contact] by [practical arrangements date] if you need accessible documents, an interpreter, a support arrangement or information about participation.

Agenda
1. Opening and acknowledgement of Country as appropriate.
2. Attendance, apologies and confirmation of eligibility and quorum.
3. Interests and conflicts relevant to the proposed business.
4. Previous minutes and outstanding actions, where applicable.
5. Reports required for this meeting type: [list].
6. Business for decision: [item, purpose, paper reference and proposed resolution].
7. Elections or appointments, if properly included in the notice: [details].
8. Other permitted business and next meeting.

Attach the exact text and required supporting material for any special resolution. Identify any matter that requires separate member, traditional-owner or native-title-holder consultation or consent. Do not use general business to decide a matter that requires prior notice.

Check before issuing
Record the required notice period, calculation, delivery method, recipients, agenda requirements, quorum, voting and proxy rules, and the person who checked them. No standard period or quorum is supplied by this template.

Notice issued: [date]
Delivered by and to: [service record]
Attachments: [list]
Authorised signature: [name, role, signature]

Before use
Replace every bracketed field and remove instructions before using a document. Identify the entity, state or territory, governing Act, current registered rule book or constitution and any applicable policy first. A NSW or NT land council is not automatically a CATSI corporation. A PBC or RNTBC must separately consider native title consultation and consent requirements; an ordinary board or member vote does not necessarily satisfy them. Check notice, eligibility, quorum, voting, recording, lodgment and review requirements for the particular matter. These are advocacy preparation resources, not legal advice, legal services or a guarantee of compliance.

Source and use information
Informed by ORIC meeting guidance and template catalogue. Source material © Commonwealth of Australia 2018 and 2025, CC BY 4.0. Rewritten and expanded by NATSIC-AS. Not an ORIC form or endorsed by ORIC.
https://www.oric.gov.au/browse/formats
https://www.oric.gov.au/for-corporations/meetings/minutes-meetings
Licence: https://creativecommons.org/licenses/by/4.0/
NATSIC-AS provides advocacy, not legal advice or legal services. Check applicable requirements and deadlines before use.